First and foremost, thank you for download this software.
What is the point of having software without a concise guide
that will help you get started? That is why we at CWorks
emphasize on lending our hand to help you get started with
our CMMS.
To your surprise after going through this guide, you will
realize there is actually not much to it, a bit of effort
for a better implemented system that is functional and complete.
More than meets the eye? Well, follow me step by step and
you will see why.
Step 1 – Setting Up Your Masters.
Why do I need to do this? You might ask. Well, this is going
to be the structure from which your system works upon. The
masters module is like a spine, the central module filled
up with all necessary data for a smoother usage of the CMMS
software. It enables you to keep list and unique data that
in the log run helps you in saving time from keying again
and avoiding typo data.
By using CWorks, you will be able to enter all your data
you would need into such as below:
i) Departments (Main Office, Account Department…etc)
ii) Failure Codes (Lack of lubrication, Loose Bolts, Short
Circuits..etc)
iii) Asset Categories (Electrical Appliances, Office Automation…etc)
iv) Supplier / Contractors
v) Assets (Any maintainable item on your organization can
be considered an asset)
vi) Locations
viii) Employee/ Requestors
ix) MISC (Work Priority, Work Status, Work Type…etc)
When setting up the codes for Masters, please ensure to
keep them on formats that are easily understood by anyone
on the organization. The key is to make the simple layman
understand the basic startup data for the system.
Step 2 – Prevention is better than Cure. (Planned
Maintenance)
I’m sure you heard about the above term before. This is
what we firmly believe in that the role of a CMMS is to
prevent something from happening before it happens. By using
CWorks CMMS, we have come up with a very user friendly setup
for PREVENTIVE MAINTENANCE.
How you do this is by creating the TASK LIST first. One
might ask what a Task List is. It is actually steps and
procedures to carry our planned maintenance work. Let me
provide you with a simple example.
PM TASK = 3monthy Maintenance for my Vehicle
1) Change the Engine Oil 2) Change the Oil Filter
3) Check on the Condition of Spark Plugs, Replace if necessary.
4) Check the condition of Air Filters, replace if necessary.
Etc….
Once the task lists have been set, the next thing to do
is to create a PM Schedule. Over here you are able to setup
a PM Schedule based on fixed time intervals. All you need
to do is to setup a PM based on an Asset or a Maintainable
Location. Attach the relevant task and set the frequency
and start dates for it to appear. That is it in three simple
steps. In summary as below;
(a) Determine PM for Asset or Location -> (b) Attach Task
List -> (c) Frequency And Start Dates
Screenshot above shows a typical setup for a Vehicle Maintenance
Plan
Step 3 – Keeping track of “Unplanned” Maintenance
As we are aware, nothing in this world is perfect and there
is no way we can avoid work that require immediate attention.
Emergencies and all sorts of ad hoc scenarios happen all
the time in every organization. With CWorks CMMS, you would
be able to track all these “unplanned” work that you have
done.
The Work Order Module is set in place to help you handle,
monitor and keep tabs on all work done by your maintenance
team in your organization. All the details of work will
be captured under the equipment history for future reference
and process improvements.
Not every work is planned. That is why, with a proper “Planned”
strategies as in Step 2, it would help you minimize your
work done on “Unplanned” situations.
Step 4 – Reports
CWorks CMMS is a perfect analytical tool with precise reports
based on the data captured by work orders, planned or unplanned.
All historical data will be useful for you to fine tune
your maintenance scheduling where in an ideal situation,
you will have more “Planned” work than lesser headaches
from “Unplanned” work.
CWorks CMMS comes with Charts and Graphs, useful tools that
say a thousand words for you to upkeep the maintenance system
in your organization.
Step 5 – Planning and Rescheduling
Based on Step 2 and research from Step 4, you might come
across situation where redundancies occur. What is good
with CWorks CMMS is that with the reports and historical
data management, you are able to plan precisely and reschedule
according to the feedback given to you by the comprehensive
reports. All this will serve an integral tool for continuous
improvement in your organization.
If you need to step up your PM for good maintainability,
then you have the right resources to do so. Why I say this?
It's because CWorks CMMS, comes with cost and labor tracking
hours as well. Costs here are linked to the Parts used to
carry out a work. You will know exactly where your are spending
and you will also know that with a proper maintenance schedule,
its only going to save your money in the long run.
There you go 5 steps that make things click for you. 5 simple
steps and will go a long way in helping you reap the rewards
you sow in terms of maintenance at your organization.
I trust that with the guidelines of getting started, you
will know the role of CWorks CMMS in your organization and
the part it can play in helping achieve a better way and
concept of prolonging equipment life. CWorks is the answer
Summarization of How to fully benefit
from CWorks CMMS
CWorks Steps for UPTIMING your Maintenance
| PM ------------> |
Work Orders ----------> |
Reports |
| a) Set Up PM Task |
a) Open Work Orders |
a) Analytical Tool |
| b) Set Up Schedule for an Asset
or Location Maintenance |
b) Track who, what, where, why,
when and how of each maintenance work |
b) Good for budgeting purpose |
| c) Generate PM Work Orders |
c) Allows prioritizing and categorizing
work for easy planning |
c) Fast screen based filter and
search list reports for fast reporting |
|
